Facility bookings

Add a room or space

1. 1Go to Bookings, open the Facilities tab and choose Add facility.
2. 2Enter the Name (e.g. Main hall), Capacity and Location, and the Price if you charge for it. Under The price is, choose One price for the whole booking, Per day or Per hour.
3. 3Choose Upload photo to add a picture, and add a short description.
4. 4Choose Add facility. Use the pencil on a facility's card to edit it later.

Book it

1. 1On the Bookings tab, choose Book a facility.
2. 2Enter what it's for, pick the Facility, and who it's Booked by (and their phone).
3. 3Set the Start and End time. The Charge is worked out for you from the price (for example three days at a per day price), and you can type a different amount or leave it empty if it's free.
4. 4Choose Save booking. A facility can't be double-booked: you'll be told if the time is already taken.

Confirmed bookings also appear on your Calendar, so church leaders can see who has the hall. Filter bookings by Upcoming, Requests, Past or All, or by facility, and search by name.

Record payments and balances

1. 1On a booking, choose Record payment.
2. 2Enter the Amount, how it was paid, and the account it goes into. Pay in parts if you like: a deposit now and the rest later.
3. 3The card shows the Charge, what has been Paid, and the Balance still owed.

For Cash, the account starts as Not banked yet, because the money may still be in hand. Change it once the cash is deposited, or leave it and assign an account later in Accounting.

A booking link for outsiders

1. 1At the top of Bookings, switch Booking link for outsiders on.
2. 2Copy the link and share it, for example on WhatsApp or your notice board. Add a message with your rates and rules if you like.
3. 3People choose a space, say when they need it and leave their phone number. Their request waits under Requests.
4. 4Choose Confirm or Decline. If they gave a phone number, they get a text with your answer.

Delete a booking or facility with its bin button. It goes to the Recycle bin for 7 days.

The public booking form and the price calculator

On your booking link, people choose a space, then the day and a start time (required). If it is one day, they can add an optional end time. If it runs over more than one day they tick It runs over more than one day and choose the last day. When the space has a price, an Estimated price appears as they choose, for example GH₵800 per day x 3 days = GH₵2,400. For a per hour price the end time is needed. The request arrives with that estimate as its charge, and you confirm the final amount.

You can change the booking form's questions, order and steps under Settings, Links & forms, Facility booking.